Blossoms & Bubbly Welcome Package
We’re so excited to welcome you to Blossoms & Bubbly!
This event is a celebration of creativity, community, and the beauty of gathering in the orchard, and we’re so grateful to have you as part of it.
Below please find key information and details on how you can plan for a successful, and FUN, day!
Final Event Update
All the information you need for the event is included in this welcome package. The top section includes new updates since my last email, including your booth assignments and setup window. A couple of things that will really make setup run smoothly for everyone is two things, that I kindly ask of you:
Please know your row and booth when you arrive.
Please unload your items at your booth, then move your car to the vendor parking area so others can access their spaces easily. If you need anything from your car afterward, just text me—I’m happy to give you a quick ride back 🤗
Let’s make this a great show that celebrates all the women who make our lives bloom!
Set up windows on Saturday are:
Set up window A: 8:30 a.m. - 9:30 a.m.
Set up window B: 9:30 a.m. - 10:30 a.m.
Everyone must be ready to go by 10:45 a.m.!
Event is rain or shine, but let’s put some prayers and good vibes out their for SHINE!
Friday Set Up
For those who requested Friday set up, here are your details:
Set up window: 3:00 p.m. - 6:00 p.m.
Vendors may drive to their booth to unload
We will be onsite to guide you during this time (if this time doesn’t work for you, please email me
Booth locations will be clearly marked
Booth Assignments
Other Updates
⚡ Quick Day-Of Checklist
Before You Arrive
✔ Review your booth assignment and event map
✔ Bring tent weights (required) and anything needed for an outdoor setup
✔ Plan to arrive at the start of your setup window
When You Arrive
✔ Drive to your booth location and unload your items
✔ Once unloaded, please move your car to vendor parking so others can access their spaces
✔ Need to grab something later? Just text Karen and we’ll bring you back 🤗
Event Timing
🕒 11:00 a.m. – 3:00 p.m. (ticketed event)
🕔 3:00 p.m. – 5:00 p.m. (open to the public)
During the Day
💧 Water station available at the picnic pickup area
🚻 Need a break? Text Karen and we’ll watch your booth briefly
🧺 Picnic ordered? We’ll deliver it to your booth
Need Anything?
📱 Text Karen: 978-505-2457 (fastest way to reach me)
End of Day
🥃 Join us for a quick toast to celebrate a beautiful day together
Here are a few additional updates since the acceptance email that will help you plan for a successful day!
Demographic & Audience
Our audience is predominantly women, with the strongest engagement coming from those ages 25–44, followed closely by the 45–54 range. This creates a broad and highly engaged demographic, which is ideal for a wide range of products and price points.
Expected Attendance
We’ve seen strong momentum leading into the event, including over 1,000 guests marked as “interested” on Facebook and continued growth across our social channels. To support strong attendance, we’ve expanded our ticket options to make it easier for more guests to join us and to encourage day-of participation. Based on current traction and our experience with past events, we are planning for a well-attended day and anticipate a crowd of 1,000+ guests.
Ongoing Promotion
Highlights include:
A full social media campaign, with most posts reaching 1,500–2,000 views and top-performing content exceeding 10,000+ views
Cross-posting across local community pages to expand reach
Paid advertising on Instagram and Facebook, with multiple campaigns driving traffic to the event page (see results below)
Continued promotion through the Facebook Event, with ads running through May 9
Over 3,000 visitors to the Blossoms & Bubbly event page in the past 30 days
All vendors featured on the event page with direct links to your website and social channels
An event program distributed to guests, including a full vendor list and QR code linking back to the event page
Additional enhancements:
A professional content creator will be on-site capturing video and photography, with a post-event wrap-up to extend visibility
Ongoing engagement across our channels, including liking, sharing, and amplifying vendor content
Vendor Spotlight Opportunity
We’re also featuring “The Women of Blossoms & Bubbly,” a spotlight on the incredible women behind this event.
If you’d like to be included, please upload a favorite photo of yourself creating your work by end of day Monday:
Ad Performance Highlights:
Ad One: “No Winter Lasts Forever” (March 2)
2,750 views | 2,126 reach | 59 link clicksAd Two: “Blossoms, Picnics, Shopping, Music, and Bubbly” (March 19)
9,685 views | 5,831 reach | 307 link clicksAd Three: “A Day Designed to Slow Down” (April 21)
10,188 views | 7,970 reach | 999 link clicksAd Four: Facebook Event Boost (May 3)
Results ongoing
Making the Day Special for YOU!
Water. I will have ice water at the back of the picnic pick up booth where you can fill your water bottles.
Picnic Lunches. For those who ordered picnic baskets, we will deliver them to your booth so you don’t have to leave and miss a sale! Concord Teacakes said they can take orders until Tuesday so if you still want to order lunch, here’s the link.
The Loo Crew. Bathrooms (porta potties) will be by the brown barn in the event field. If you need to use the bathroom, text me just your row and booth and I will send someone from our team to watch your booth for you and let people know you will be returning shortly.
End of Day Toast. I literally buried a bottle of bourbon in the field to help send good vibes for good weather! I will dig it up the morning of the event and leave it at the picnic pick up table. I got us pink little shot glasses so we could all have a sip and toast what I hope will be an incredible day for all of (you are welcome to toast with water if that is more you thing 🤗)
Meet the Team Leads
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Karen Regan
EVENT DIRECTOR
I am your go-to gal for the day. If you need anything, the best way to reach me is via text so save my number in your phone for the day: 978.505.2457. -
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Matt Regan
OPERATIONS
The infrastructure guy (he’s building a stage as I am working on this welcome package!). He is also leading the picnic basket table with Allyson, John, and Jeremy (the Santa in the pic with me!).He’s always around to help in any way you need. It’s always easier to put a pop-up up with an extra helping hand. We get that!
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Stephanie Carroll
Event Check-in
Stephanie is managing the ticket booth and experience check-in table with two other wonderful ladies, Elaine and Jenna. She’s one of my oldest and closest friends and she crushes these events! -
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Ellie
Guest Welcome
My very dear friend will be passing out programs to guest when they arrive (and flowers if I get time to pick them!). She will be with her mother, Ann. -
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The Pinkies
Matt, Mike, Dennis, John, Colin, Mason, and Josh. A wonderful group of men (and young men) who put on their pink staff shirt and help in any way they can. These are our parking attendants and booth helpers and everything in between.
And, Mason, a brilliant content creator who captures moments in time, not pictures, will be with once again capturing beautiful photos and video of the day!
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Lori Stephenson
The heart of it all. The one who, a year ago, said yes to bringing these events to the orchard and trusted me to help shape what they could become. I love my cousin dearly, and I’m endlessly grateful for the opportunity to create these experiences alongside her, surrounded by such an incredible community of artists and small businesses.
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John Stephenson
Our quiet hero. With a heart rooted in kindness and a generosity that shows up in every detail, Johnny’s spirit is woven into everything we do. If you feel welcomed, supported, and truly cared for as an and artist and vendor, it begins with him. 💗
Set up & Breakdown
Booth Setup Guidelines
Business name and/or logo must be clearly displayed.
Vendors to provide their own tents, tables, and chairs (we prefer white pop ups, but it is not required)
All display tables must be covered with floor-length tablecloths.
Packing materials must be kept out of sight, stored under tables with cloths.
Tents must be secured to the ground by weights and stakes.
Setup & Breakdown Details
There are two set up windows on Saturday; 8:30 a.m. – 9:30 a.m. and 9:30 a.m. – 10:30 a.m. All vehicles must be off the field by 10:45 a.m.and vendors ready to go by 11:00 a.m.!
Breakdown: begins at 5:00 p.m. No early departures.
Vendors may drive onto the field for set-up, but all vehicles must be parked in the vendor lot by 10:45 a.m.
The week before the event I will email you your booth assignments, set up window, and other key logistics to help you have a successful day! Please know your booth number and row when you arrive.
NOTE: If you want to set up your booth infrastructure (tent, tables, displays, etc.) on Friday, May 8, please let me know by April 24. I highly recommend this option 🤗
Field Access and Parking
Please ENTER through the roadway across from Bolton Spring Farm and EXIT through the main field opening for set up. This will enable us to keep cars moving safely and efficiently. There will be attendants there to direct you. See map image and Google Map.
Vendors are welcome to drive up to their booth space. Please drop your things and park vs. leaving your car in the aisle while you set up. Clearing vehicles from the aisles quickly will prevent congestion and allow all artists to benefit from the opportunity to drive up to their respective booth.
Vendor parking is located at 115 Main Street. It is about a 5-minute walk from the event field (it is a front yard area of a home on the Bolton Spring Farm property). See map image and Google Map.
Event Highlights
Artists & Makers
We have a wonderful mix of 40+ artists across all mediums: painters, potters, jewelers, fiber artists, authors, wood carvers, florists, candle & soap makers, gourmet food artisans, and more. We are proud to share that it’s a 100% women-owned market 🌸🥂💗💪
Also joining us will be:
Decanted Wine Truck and Mobile Bar offering a selection of beautiful wines, Prosecco, and a speciality champagne cocktail curated especially for this event!
Concord Teacakes providing the gourmet quiche and brownie in our picnic as well as selling full sized quiches and baked items in the market.
The Yoga Nook offering a complimentary flow to kick off the day (from 10:00 a.m. - 11:00 a.m.).
Royal Family Kids Camp (RFKC), operated by For The Children, a non-profit that provides free, week-long summer camps for children ages 6–12 in the foster care system who have experienced abuse or neglect. We asked our band, Guy Meets Girl, what non-profit they would like to showcase at the event, and they chose RFKC. More information coming on how we will support their fundraiser at the event!
🍷 Food & Drink
Guests have the option to select from two meals as part of the Picnic Experience offer. The picnic includes a slice of quiche (Quiche Lorriane or Spinach & Cheese), spring salad, seasonal fruit, and a dessert. It also comes with a complimentary glass of Prosecco!
While you’ll be busy throughout the day, we hope you’ll have a chance to enjoy it as well, so if you would like to order a lunch, we are offering you can purchase an individual picnic basket at a passthrough cost of $20.00 (this does not include the Prosecco). If you would like to order a basket to enjoy during the event, please place your order below by April 17.
UPDATE: The Blossoms & Bubbly Helpers will deliver your baskets to your booth. This was a great suggestion from a fellow artist so we are happy to do this so you don’t have to leave your booth.
Run of Show
10:00 a.m. – 11:00 a.m. – Complimentary Yoga Flow offered by the Yoga Nook (30 student max)
11:00 a.m. – Show Officially Opens!
11:00 a.m. - 12:00 p.m. – Arrival & Welcome
11:00 a.m. - 1:00 p.m. – Picnic baskets available for pick up
1:30 p.m. - 2:30 p.m. – Live Performance by Guy Meets Girl
3:00 p.m. – Ticketed event closes/Market Opens to the General Public for non-charge to maximize booth traffic
Demographic
We anticipate a predominantly female audience, with strong representation in the 25–44 age range, based on early engagement data and interest across our social channels. Many guests are expected to attend as part of an early Mother’s Day outing—gathering with friends, sisters, and family to enjoy a thoughtful, shared experience.
This is a highly intentional, experience-driven audience that values quality, aesthetics, and meaningful connection. Guests will be inclined toward discovering unique, well-crafted goods, with a strong interest in gifting, particularly for Mother’s Day.
Promotion
Farm Fresh Events has launched a full promotion plan, including:
Facebook event (Launched 3/1)
Instagram reminders (Launched 3/1)
Road Signage (Installed at Bolton Spring Farm on Main Street 3/29)
Flyers (More than 50 flyers posted in coffee shops and community areas within a 40+ mile radius of Bolton Spring Farm in towns including: Bolton, Stow, Harvard, Maynard, Concord, West Concord, Lincoln, Sudbury, Wayland, Weston, Dover, Wellsley, Needham, and others – 4/1)
Participating artists will be spotlighted in social media posts leading up to the event
All confirmed artists* are featured on the event webpage (*Payment and agreement received)
Ongoing social media campaign
Event description you can cut and paste:
A relaxed, elegant springtime celebration in the apple orchards during peak blossoms
Ticketed event from 11:00 a.m. - 3:00 p.m.
Market open to the general public from 3:00 p.m. - 5:00 p.m.
How you can help spread the word!
Ideas for spots for flyers? Let me know! You can access the flyer here, or you can pick one up at the front door of Bolton Spring Farm.
Share event posts
Share your participation at the event on social and Tag @BoltonSpringFarm (I will add it to our story and highlights)
Use hashtags #BSF2026 and #Blossoms&Bubbly
Use the event logo with any of your social posts. Include the ticket link: farmfreshevents.com/blossoms-bubbly
Logo Downloads
Instagram Square Post & Facebook Square Post (1080 × 1080 px)
Instagram Story/Reel and Facebook Story (1080 × 1920 px)
How You Can Help Us Run A Smooth & Successful Event 🤗
Permitting. If you are serving any food items or samples, you must have a permit from the Nashoba Associated Board of Health. You can find all the information you need on our Vendor Application page (at the bottom of the page). All permit requests must be received by Nashoba Associated Board of Health by mail 14 days before any event. A copy of your permit must be emailed to events@BoltonSpringFarm.com a week prior to the event.
Be Prepared. You must know your booth number when you arrive. If you don’t, we will not check you in and ask that you go park and look up your number. By knowing your booth number you will help keep everything running smoothly and avoid delays for fellow vendors. We are always going to be there to help you, but we need everyone to do their part (and the majority of you certainly do!). We want to get everyone set up as safely and efficiently as possible and this small detail will go a long way in helping us achieve that goal.
Stop. Drop. And GO! Please unload your items and then move your vehicle promptly to vendor parking before setting up. This ensures all vendors can access their booths efficiently.
Use the Proper Entrance and Exit. We have a dedicated entrance and exit for vendor set up. At the November event several folks entered through the exit. It was a new set up, so it was understandable that this direction was missed. For this event, please enter through the driveway across from the farmstand. We will have an attendant there this year to direct you. The map is included above.
Early Arrivals. If you are planning to come earlier than your assigned set up time, you must let me know in advance. The morning is heavily scheduled to allow time for the event staff to set up, and then the vendors. This flow helps ensure that the venue is set up for a successful day while also allowing the vendors the time and space they need to make their booths shine!
Go Ahead and Wave Me Off! The rows and booths are all marked. If you know where you are going, just wave me off at check in and head to your spot. Many of you did that in November and honestly, it was awesome! Also, both ends of the row will be marked at our events this year – great feedback from a vendor at the November event.
Terms & Conditions
Below please find copies of the terms & conditions from the vendor and food vendor agreements for your reference.
Vendor Agreement
Terms & Conditions
By submitting this application, I agree to be legally bound by the terms & conditions listed below for the May 9, 2026, Blossoms & Bubbly Event at Bolton Spring Farm.
Set-Up/Breakdown
Set up is from 8:30 a.m. - 10:30 a.m. Vendors must be fully set up by 11:00 a.m. Breakdown may begin after 5:00 p.m. Early breakdown is not permitted unless previously approved.
Weather Policy
This is a rain-or-shine event. No refunds will be issued due to weather conditions. In the event of severe or unsafe conditions, Bolton Spring Farm and Farm Fresh Events reserves the right to modify, postpone, or cancel the event at its sole discretion.
Force Majeure
Neither Bolton Spring nor Farm Farm Fresh Events shall not be held liable for cancellation or interruption due to circumstances beyond its control, including but not limited to acts of God, government orders, public health emergencies, or other unforeseen events.
Cancellations & Refunds
Booth payments are non-refundable. If an event is fully canceled by Bolton Spring Farm and Farm Fresh Events and not rescheduled, vendors will receive a full refund for that specific event.
Vendor Responsibilities
Vendors are responsible for providing all display materials, setup, and removal of their items. All vendors must ensure their booth is staffed and their space is kept tidy throughout the event.
Product Restrictions
Bolton Spring Farm and Farm Fresh Events reserves the right to approve all products sold at the event. Vendors may only sell items approved in their application. No subletting or sharing of booth space is permitted without prior approval.
Marketing + Photography
Vendor grants Bolton Spring Farm and Farm Fresh Events permission to photograph and use images of Vendor’s booth, products, and likeness for promotional and marketing purposes without compensation.
Permits & Compliance
Vendors are responsible for complying with any applicable licensing or permits. The organizer assumes no responsibility for vendor non-compliance.
Liability Waiver
Vendor assumes full responsibility for any loss, injury, or damage resulting from participation in the event and agrees to indemnify and hold harmless Bolton Spring Farm and Farm Fresh Events, including its owners, employees, partners, and affiliates, from any and all claims arising out of Vendor’s participation.
Code of Conduct
Vendors are expected to conduct themselves professionally and respectfully toward guests, fellow vendors, and staff. Bolton Spring Farm and Farm Fresh Events reserve the right to remove any vendor who violates these standards without refund.
Insurance
Vendors are strongly encouraged to carry general liability insurance. Bolton Spring Farm and Farm Fresh Events reserves the right to request proof of insurance at its discretion.
Booth Setup Guidelines
Included above under set-up and breakdown section.
Food Vendor Agreement
Terms & Conditions
By submitting this application, I agree to be legally bound by the terms & conditions listed below for the May 9, 2026, Blossoms & Bubbly Event at Bolton Spring Farm.
Set-Up/Breakdown
Booth set up: 8:30 a.m. - 10:30 a.m. Vendors must be fully set up by 11:00 a.m. Breakdown may begin after 5:00 p.m. Early breakdown is not permitted unless previously approved.
Food truck/trailers set up: Must be onsite and set up by 10:45 a.m. Breakdown may begin after 5:00 p.m. Early breakdown is not permitted unless previously approved.
Weather Policy
This is a rain-or-shine event. No refunds will be issued due to weather conditions. In the event of severe or unsafe conditions, Bolton Spring Farm and Farm Fresh Events reserves the right to modify, postpone, or cancel the event at its sole discretion.
Food Sampling & Safety Compliance
Vendors preparing, handling, or distributing food must comply with all applicable Massachusetts food safety regulations and Nashoba Associated Boards of Health requirements.
Any food samples must be prepared, stored, and distributed in accordance with Board of Health guidelines, including proper temperature control, handwashing, and protection from contamination.
Waste Removal
Vendors are responsible for maintaining a clean booth area and removing all trash, grease, boxes, and waste generated by their operation. Vendors must leave their space in the same condition it was found.
Force Majeure
Neither Bolton Spring nor Farm Farm Fresh Events shall not be held liable for cancellation or interruption due to circumstances beyond its control, including but not limited to acts of God, government orders, public health emergencies, or other unforeseen events.
Cancellations & Refunds
Booth payments are non-refundable. If an event is fully canceled by Bolton Spring Farm and Farm Fresh Events and not rescheduled, vendors will receive a full refund for that specific event.
Vendor Responsibilities
Vendors are responsible for providing all display materials, setup, and removal of their items. All vendors must ensure their booth is staffed and their space is kept tidy throughout the event.
Product Restrictions
Bolton Spring Farm and Farm Fresh Events reserves the right to approve all products sold at the event. Vendors may only sell items approved in their application. No subletting or sharing of booth space is permitted without prior approval.
Marketing + Photography
Vendor grants Bolton Spring Farm and Farm Fresh Events permission to photograph and use images of Vendor’s booth, products, and likeness for promotional and marketing purposes without compensation.
Permits & Compliance
Vendors are responsible for complying with any applicable licensing or permits. The organizer assumes no responsibility for vendor non-compliance.
Liability Waiver
Vendor assumes full responsibility for any loss, injury, or damage resulting from participation in the event and agrees to indemnify and hold harmless Bolton Spring Farm and Farm Fresh Events, including its owners, employees, partners, and affiliates, from any and all claims arising out of Vendor’s participation.
Code of Conduct
Vendors are expected to conduct themselves professionally and respectfully toward guests, fellow vendors, and staff. Bolton Spring Farm and Farm Fresh Events reserve the right to remove any vendor who violates these standards without refund.
Insurance
Vendors are strongly encouraged to carry general liability insurance. Bolton Spring Farm and Farm Fresh Events reserves the right to request proof of insurance at its discretion.
Booth Setup Guidelines
Included above under set-up and breakdown section.
Weather
Historical Weather Data for May 9 in Bolton
Average High Temperature: ~59°F - 65°F
Average Low Temperature: ~39°F - 45°F
Historical Daily High Record: 80°F
Precipitation: Frequent spring showers are common during this time (let’s send some prayers or good vibes up).
Conditions: A mix of sunny, cloudy, and rainy days.